Summary: The Leasing Coordinator reviews leases, agreements, and contract terms and conditions, including service contracts and temporary labor agreements, making sure that they comply with company policies as well as federal and state laws, then shall submit contracts to management for further review and/or appropriate signatures.  The Leasing Coordinator will also act as back-up to members of the leasing team regarding matters of facilities and equipment leases as well as fleet management for a number of different sites within the Bay Family of Companies.

Responsibilities:

• Review documents and worksheets to make sure they meet the Company’s guidelines and policies.
• Perform routine contract administration duties.
• Assist with the preparation of files, documents, and reports.  
• Organize vendors and contractors to assist at leased facilities.
• Coordinate the leasing of operational sites throughout the country.
• Respond to inquiries about new equipment orders and existing facility lease agreements.
• Communicate to internal and external customers to resolve problems.
• Work with transportation management system (TMS) provider on resolving billing issues and adding carriers to the TMS network.
• Assists with the process of in-fleeting and de-fleeting vehicles and forklifts including registering and licensing.
• Utilize GPS software to monitor and track vehicles.
• Oversee Electronic Logging Device (ELD) program.
• Setup drivers and users in the database.

Qualifications:

• 2 or more years of office experience or administrative coordination, preferred.
• 1 or more years of previous experience with contract administration, required.
• College degree (Associate’s or Bachelor’s) strongly preferred.

Company Summary: With extensive background in building materials, the Bay Family of Companies produces and distributes commercial and industrial, fabricated, and metal building insulation products to the construction industry. Headquartered in Green Bay, Wisconsin, Bay prides itself on outstanding customer service and providing the products and expertise needed to meet the needs of its customers. The Bay Family of Companies has approximately 1000 associates, in more than 85 divisions, and 46 wholly owned subsidiaries located in more than 20 states and Canada.

Division Summary: The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Company Benefits: GREAT BENEFITS! Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Health Savings Account, Life Insurance, and Short- & Long-Term Disability, free Health Assessments and wellness program in conjunction with our Medical Plan. Tuition reimbursement programs, tuition and company discounts, and employee referral bonuses!