Recruiter/HR Coordinator

Green Bay, Wisconsin
Human Resources
The Bay Family of Companies-Corporate Office
Depends on Experience 
Full time
First Shift

Headquartered in Green Bay, Wisconsin, the Bay family of companies has grown from its humble beginnings as an overhead door company to be among America's largest producers and distributors of insulation materials for both commercial and residential properties. The Bay family includes nearly 1000 associates, more than 20 states and Canada, more than 85 divisions, 46 wholly owned subsidiaries.

The Bay Family of Companies are nationwide diversified businesses whose primary product lines include insulation, windows, and overhead doors; servicing commercial, retail and automotive customers around the globe. Our businesses encompass distribution, sales, service and manufacturing with operations in 22 states. Our operations encompass modern equipment and state-of-art technology. As a service-oriented company, we take pride in all our products and services. We use only the finest materials, holding each of our product lines to the highest standard of quality.

The Recruiter/HR Coordinator is primarily responsible for ensuring that the company’s human capital related objectives are met through sourcing, interviewing, and hiring of associates at all levels of the organization.  The Recruiter/HR Coordinator will support the HR Manager in compiling appropriate data to ensure that strategic goals are met relating to all workforce needs.  This position also assists the HR Assistant in entering new hires, termination, and disciplinary actions into the HRIS/Payroll System.


Essential Duties and Responsibilities:

  • Manage the recruiting process for all openings within the company.
    • Act as a consultant to Hiring Managers to ensure that positions are filled with high quality employees in a timely manner

    • Maintain an up to date knowledge of changes in Federal, State and Local laws related to recruiting and employment and suggest necessary changes to management.

    • Maintain the company careers page and external job advertisements

    • Coordinate and attend career fairs, campus recruiting events, and onsite interview events

    • Build relationships with appropriate agencies within the community to assure an appropriate application pool for each opening

    • Screen applications and ensure that appropriate candidates are forwarded to Hiring Managers

    • Schedule and conduct phone screens for corporate, office, and managerial level positions

    • Refer qualified candidates to Hiring Managers for onsite interviews

    • Update the Applicant Tracking System to accurately reflect the status of each candidate and job opening

    • Maintain all job descriptions for the company and update as necesary

    • Coordinate new hire paperwork such as offer letters, confidentiality agreements, and pre-employment drug screens

    • Follow up on Employee Referrals to ensure that the Employee Referral Bonus is paid out appropriately

    • Complete tax forms for the Work Opportunity Tax Credit where applicable

  • Maintain electronic employment records and other data related to employment within The Bay Family of Companies
    • Provide back up to the HR Assistant in entering new hires into the HRIS

    • Enter all data for terminations into the HRIS system including reason for termination, last day worked, and effective date of termination

    • Assist the HR Manager with research and data entry for the HR Score Card and Dashboards

    • Provide back-up for the HR Manager in creating positions in the HRIS

  • Other duties as assigned
    • May be required to complete communication with government agencies regarding wage surveys, unemployment queries, and employment verifications.

    • May be required to coordinate and conduct exit interviews with associates who are resigning from employment.


      Education and Experience:

  • 2 or more years of Recruiting/Staffing and/or HR experience, required.
  • Associate’s or Bachelor’s Degree in Human Resources or related field, preferred.



Job Knowledge, Skills and Abilities:

  • Knowledge of/or the ability to learn all related Federal, State, and Local laws relating to hiring and employment
  • Strong communication skills


The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.


Benefits: As part of a complete and comprehensive compensation package we have the following benefit offerings; Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Flexible Spending, Life Insurance, and Short & Long Term Disability. We also offer free Health Risk Assessments and wellness incentives in conjunction with our Medical Plan.