Accounts Payable Specialist

Green Bay, Wisconsin
The Bay Family of Companies-Corporate Office
Depends on Experience  Hourly
Full -Time
1 First Shift

Company Summary: With extensive background in building materials, the Bay Family of Companies produces and distributes commercial and industrial, fabricated, and metal building insulation products to the construction industry. Headquartered in Green Bay, Wisconsin, Bay prides itself on outstanding customer service and providing the products and expertise needed to meet the needs of its customers. Bay has 75 locations throughout the United States operating from 40 corporations.

Division Summary: The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Benefits: As part of a complete and comprehensive compensation package we have the following benefit offerings; Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Health Savings Account, Life Insurance, and Short- & Long-Term Disability. We also offer free Health Risk Assessments and wellness incentives in conjunction with our Medical Plan.

The Accounts Payable Specialist is an essential member of the accounting function within Bay Family of Companies.  This associate is responsible for assisting the Accounts Payable Management Team in processing accounts payable transactions including vendor invoices and employee expense reports.

Essential Duties and Responsibilities:

  • Voucher processed invoices into ERP system and schedule for payment according to terms.
  • Issue vendor payments including manual checks and ACH transfers.  Prepare checks for mailing.
  • Review and Process Employee Expense Reports
  • Match vendor invoices to purchase orders and receiving reports.  Follow up and request missing documentation.
  • Verify invoiced materials are for receipted quantities and at agreed upon pricing.  Obtain purchaser / manager approval for requests exceeding established limits.
  • Ensure proper GL coding for all AP activity recorded. 
  • Assist with Credit Card account reconciliation.
  • Review invoices for sales / use tax compliance.
  • Review account statements and work with vendors to resolve discrepancies.
  • Answer vendor questions regarding short payments and inquiries as to when invoices will be paid.
  • Verify vouchering entries for accuracy.
  • Assist with miscellaneous projects and duties as needed or assigned.

Education and Experience:

  • Associate degree in Accounting or business-related field preferred or a minimum three years of experience in an accounting, bookkeeping, or related position required.

Job Knowledge, Skills and Abilities:

  • Proficient in Microsoft Office Excel and Word
  • Detail orientation
  • Superior organizational skills
  • Ability to effectively set priorities and meet deadlines.
  • Must be able to interact effectively with all co-workers and vendor at all levels.