Fleet Coordinator

Green Bay, Wisconsin
The Bay Family of Companies-Corporate Office
Depends on Experience  Hourly
Full -Time
1 First Shift

Summary: The Fleet Coordinator reviews vehicle leases, agreements, and contract terms and conditions, including service contracts, making sure that they comply with company policies as well as federal and state laws, then shall submit contracts to management with recommendations and for further review and/or appropriate signatures.  The Fleet Coordinator will also act as back-up to members of the leasing team regarding fleet management for a number of different sites within the Bay Family of Companies.


  • Assists with the process of in-fleeting and de-fleeting vehicles and forklifts including registering and licensing.
  • Utilize GPS software to monitor and track vehicles.
  • Oversee Electronic Logging Device (ELD) program.
  • Setup drivers and users in the database
  • Provide technical assistance/training.
  • Monitoring reporting
  • Make recommendations to improve performance/compliance.
  • Assist with the preparation of files, documents, and reports.
  • Organize vendors and contractors to assist with the maintenance of all vehicles and forklifts.
  • Review maintenance records and make recommendations for repairs and replacements of company owned vehicles and forklifts.
  • Ensure compliant with government rules and regulations.
  • Respond to inquiries about new equipment orders and existing fleet lease agreements.


  • 2 or more years of office experience or administrative coordination, preferred.
  • 1 or more years of previous experience with contract administration, required.
  • College degree (Associate's or Bachelor's) strongly preferred.

Company Summary: With extensive background in building materials, the Bay Family of Companies produces and distributes commercial and industrial, fabricated, and metal building insulation products to the construction industry. Headquartered in Green Bay, Wisconsin, Bay prides itself on outstanding customer service and providing the products and expertise needed to meet the needs of its customers. The Bay Family of Companies has approximately1000 associates, in more than 85 divisions, and 46 wholly owned subsidiaries located in more than 20 states and Canada.

Division Summary: The Bay Family of Companies' Corporate Office is responsible for most administrative and management duties for all 40 corporations and 75 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.

Company Benefits: GREAT BENEFITS! Medical, Dental, and Vision Insurance, Paid Time Off (PTO), Paid Holidays, 401(k) with a generous employer match, Health Savings Account, Life Insurance, and Short- & Long-Term Disability, free Health Assessments and wellness program in conjunction with our Medical Plan. Tuition reimbursement programs, tuition and company discounts, and employee referral bonuses!